QuickBooks Desktop: Difference between revisions
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{{Image|1|QuickBooks Desktop}} | {{Image|1|QuickBooks Desktop}} | ||
* To complete the one-time setup process with QuickBooks Desktop, [[#Setup|click here for instructions]]. | * To complete the one-time setup process with QuickBooks Desktop, [[#Setup|click here for instructions]]. | ||
* After completing the integration, the '''QuickBooks Desktop''' module will be added to the [[Integrations#Accounting|'''Accounting''' group]]. | * After completing the integration, the '''QuickBooks Desktop''' module will be added to the [[Integrations#Accounting|'''Accounting''' group]]. | ||
* The '''QuickBooks Desktop''' module will display the transactions that are ready to export to QuickBooks Desktop as well as a history of previous exports. | * The '''QuickBooks Desktop''' module will display the transactions that are ready to export to QuickBooks Desktop as well as a history of previous exports. | ||
* To select the QuickBooks Desktop accounts used by Fishbowl | * To select the QuickBooks Desktop accounts used by Fishbowl Drive, click '''Account Mapping'''. | ||
* To export the current transactions, open QuickBooks Desktop and click the '''File''' menu > [[#Update|'''Update Web Services''']] > '''Update Selected''' | * To export the current transactions, open QuickBooks Desktop and click the '''File''' menu > [[#Update|'''Update Web Services''']] > '''Update Selected''' | ||
* To automatically export the current transactions, open QuickBooks Desktop and [[#Auto|configure the update to '''Auto-Run''']]. | * To automatically export the current transactions, open QuickBooks Desktop and [[#Auto|configure the update to '''Auto-Run''']]. | ||
* If the current transactions are '''Marked as posted''', they will not be exported to QuickBooks Desktop. This should only be done after consulting with an accountant. | * If the current transactions are '''Marked as posted''', they will not be exported to QuickBooks Desktop. This should only be done after consulting with an accountant. | ||
* {{Costing Methods}} | |||
===Setup=== | ===Setup=== | ||
When connecting Fishbowl | When connecting Fishbowl Drive to QuickBooks Desktop, some of the actions need to be initiated from within QuickBooks Desktop. Once setup is complete, QuickBooks Desktop can be configured to automatically synchronize data with Fishbowl Drive. To complete the one-time setup process with QuickBooks Desktop, follow the instructions below. | ||
# Click the '''Integrations''' group in Fishbowl | # Click the '''Integrations''' group in Fishbowl Drive and then select '''Market'''.<br>[[File:FBO QBD 0.png]] | ||
# Click the blue '''INSTALL''' button to download the QuickBooks Desktop configuration file.<br>[[File:FBO Accounting 1.png]] | # Click the blue '''INSTALL''' button to download the QuickBooks Desktop configuration file.<br>[[File:FBO Accounting 1.png]] | ||
# In the window that opens, click the blue link to download the '''.qwc''' file.<br>[[File:FBO QBD 1.png]] | # In the window that opens, click the blue link to download the '''.qwc''' file.<br>[[File:FBO QBD 1.png]] | ||
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# In the next window, select '''Yes, whenever this QuickBooks company file is open''' and then click '''Continue'''.<br>[[File:FBO QBD 6.png]] | # In the next window, select '''Yes, whenever this QuickBooks company file is open''' and then click '''Continue'''.<br>[[File:FBO QBD 6.png]] | ||
# Click '''Done''' to confirm.<br>[[File:FBO QBD 7.png]] | # Click '''Done''' to confirm.<br>[[File:FBO QBD 7.png]] | ||
# Click the checkbox on the left side of '''FishbowlOnline''' and then enter your Fishbowl | # Click the checkbox on the left side of '''FishbowlOnline''' and then enter your Fishbowl Drive password.<br>[[File:FBO QBD 8.png]] | ||
# Click '''Yes''' to save the password.<br>[[File:FBO QBD 9.png]] | # Click '''Yes''' to save the password.<br>[[File:FBO QBD 9.png]] | ||
# Next, click the '''Update Selected''' button near the top of the window.<br>[[File:FBO QBD 10.png]] | # Next, click the '''Update Selected''' button near the top of the window.<br>[[File:FBO QBD 10.png]] | ||
# Now open Fishbowl | # Now open Fishbowl Drive, click the '''Accounting''' group, select '''QuickBooks Desktop''', and click '''Account Mapping'''.<br>[[File:FBO QBD 11.png]] | ||
# For each account in Fishbowl | # For each account in Fishbowl Drive, select the corresponding account in QuickBooks Desktop and then click '''SAVE'''.<br>[[File:FBO QBD 12.png]] | ||
# {{anchor|Auto}} You have completed the one-time setup process! Now, each time you would like to sync data between Fishbowl | # {{anchor|Auto}} You have completed the one-time setup process! Now, each time you would like to sync data between Fishbowl Drive and QuickBooks Desktop, just open QuickBooks Desktop, select the Fishbowl Drive web service, and click '''Update Selected'''. To automatically sync data, select '''Auto Run''' and then choose a time interval.<br>[[File:FBO QBD 13.png]] | ||
Latest revision as of 14:17, 7 December 2022
- To complete the one-time setup process with QuickBooks Desktop, click here for instructions.
- After completing the integration, the QuickBooks Desktop module will be added to the Accounting group.
- The QuickBooks Desktop module will display the transactions that are ready to export to QuickBooks Desktop as well as a history of previous exports.
- To select the QuickBooks Desktop accounts used by Fishbowl Drive, click Account Mapping.
- To export the current transactions, open QuickBooks Desktop and click the File menu > Update Web Services > Update Selected
- To automatically export the current transactions, open QuickBooks Desktop and configure the update to Auto-Run.
- If the current transactions are Marked as posted, they will not be exported to QuickBooks Desktop. This should only be done after consulting with an accountant.
- Fishbowl Drive supports LIFO, FIFO, Average, and Actual costing methods. For more information, see Costing Methods.
Setup
When connecting Fishbowl Drive to QuickBooks Desktop, some of the actions need to be initiated from within QuickBooks Desktop. Once setup is complete, QuickBooks Desktop can be configured to automatically synchronize data with Fishbowl Drive. To complete the one-time setup process with QuickBooks Desktop, follow the instructions below.
- Click the Integrations group in Fishbowl Drive and then select Market.
- Click the blue INSTALL button to download the QuickBooks Desktop configuration file.
- In the window that opens, click the blue link to download the .qwc file.
- Open QuickBooks Desktop, click the File menu, and then select Update Web Services.
- In the window that opens, click Add an Application.
- Select the .qwc file that was downloaded previously and then click Open.
- Click OK to authorize the web service.
- In the next window, select Yes, whenever this QuickBooks company file is open and then click Continue.
- Click Done to confirm.
- Click the checkbox on the left side of FishbowlOnline and then enter your Fishbowl Drive password.
- Click Yes to save the password.
- Next, click the Update Selected button near the top of the window.
- Now open Fishbowl Drive, click the Accounting group, select QuickBooks Desktop, and click Account Mapping.
- For each account in Fishbowl Drive, select the corresponding account in QuickBooks Desktop and then click SAVE.
- You have completed the one-time setup process! Now, each time you would like to sync data between Fishbowl Drive and QuickBooks Desktop, just open QuickBooks Desktop, select the Fishbowl Drive web service, and click Update Selected. To automatically sync data, select Auto Run and then choose a time interval.
